Chartered Secretaries Malaysia (MAICSA)

Updated: 09 May 2023

Membership Frequently Asked Questions

Membership Admission

No.	Questions	Answers
1.	Are Graduates considered as members of the Institute?	No. Graduates hold a temporary Graduateship grade whilst members of the Institute hold the Associateship or Fellowship grades. However, graduates may be able to apply to become an Associate or Fellow member upon completion of the required number of years of relevant working experience.
2.	How long can I remain as a Graduate of the Institute before I apply for election to Associateship?	A Graduate shall seek election to membership within ten years of being admitted as a Graduate subject to conditions imposed in the CGI Charter and Bye-Laws.
3.	What are the general requirements for election to Associateship?	You are eligible to apply for election to Associateship if you have: completed the Institute’s Chartered Governance Qualifying Programme (CGQP) successfully and become a Graduate; gained six years of relevant work experience, however, this may be reduced by a maximum of three years if applicants have completed a recognised full-time degree; be a fit and proper person in respect of both character and standing All applications are subject to the Membership Committee’s approval, the decision of which is final.
4.	Does the 6 years’ membership requirement refer strictly to MAICSA membership requirements or does it take into account membership period accumulated for other divisions of CGI?	It can be the accumulation from both MAICSA and other divisions of CGI.
5.	What documents are required for Associateship application?	Please refer to the checklist in our website: http://www.maicsa.org.my/resources/members/forms/downloadable-forms-for-members/application-forms-for-associateship All applicants are required to read through the notes attached at the back of the application form carefully before submitting the applications.
6.	I am currently a student of the Institute, can I apply for election to Associateship?	No. Registered students of the Institute must complete the CGQP programme and become a Graduate before they are eligible to apply. The Institute will not proceed with the applications made by any registered students.
7.	Can I submit my application form and pay at a later date?	All applications have to be submitted together with payment via cheque/bank draft, payable to “MAICSA” or credit card.
8.	Do I need to attend an interview before becoming a MAICSA member?	No. All applications will be tabled at the Membership Committee Meeting for approval.
9.	What kind of work experience is considered as relevant?	The following are considered as relevant working experience for applying the Associateship grade: Company secretarial General management Administration Legal Personnel and HR Auditing and accounting Financial management Insurance Administration Information Systems Management Taxation
10.	If I do not have six years of relevant working experience, can I apply for election to Associateship?	Applicants who possess a recognised full-time degree qualification will be granted a reduction in the years of relevant working experience. The reduction period is granted based on the duration of full-time degree study, and subject to a maximum of three years.
11.	If I have already gained six years of relevant working experience from my previous employment(s), do I need to provide the current employment information?	Yes, applicants are required to provide the current employment information for the Membership Committee’s consideration.
12.	What are the general requirements for applying for Fellowship?	You are eligible to apply for election to Fellowship if the following requirements are met: obtained at least eight years of relevant working experience; and obtained, in the past ten years, at least three years of senior working experience in the capacity of company secretary, governance professionals, risk managers, compliance managers, senior academics or senior executive positions; and be a fit and proper person in respect of both character and standing
13.	What are the documents required to apply for Fellowship?	Please refer to the checklist in our website: http://www.maicsa.org.my/resources/members/forms/downloadable-forms-for-members/application-forms-for-associateship All applicants are required to read through the notes attached at the back of the application form carefully before submitting the applications.

Annual Subscriptions

No.

Questions

Answers

14.

Fee payable

Category	Amount (RM)
Fellows	480.00
Associates	385.00
Graduates	325.00
Retired Membership	100.00
Election to Associateship	250.00
Election to Fellowship	400.00

Please refer to the link:
http://www.maicsa.org.my/resources/members/subscriptions

15.

When does the membership year start?

The annual subscription is due every year on 1 January.

16.

How do I retain my Graduateship/Membership of the Institute?

As mentioned in the Bye-Laws, one should promptly pay the subscriptions and all other monies due under any regulations made by the Council.

A grace period of up to six months for payment of the subscription may be given by the Council, during which period the member will retain his/her membership rights.

If a member does not pay the requisite subscription when it is due, his/her membership will lapse resulting in the name being removed from the membership register. A lapsed member is not allowed describe himself/herself as a Chartered Secretary, use the designatory letters or use the MAICSA membership number for any purpose.

17.

Can I do an overseas transfer for my membership fee?

Yes, you can pay via overseas transfer.

The payment details for overseas transfer are as follows:

MAICSA's bank name	:	RHB BANK BERHAD
A/C No.	:	264094-00004178
Swift Code	:	RHBBMYKL
Branch	:	MID VALLEY BRANCH 17-G & 17-1 THE BOULEVARD MID VALLEY CITY LINGKARAN SYED PUTRA 59200 KUALA LUMPUR

Invoice/Receipt

No.	Questions	Answers
18.	How will I be informed of the annual subscription due?	With effect from January 2019, invoices for annual subscription are sent to members via e-mail only. Please check your inbox and/or the junk folders to retain the document. You are further advised to whitelist the email ID from the junk folder to the inbox to ensure future correspondences sent by the Institute are received in the Inbox only.
19.	Will I be able to get a copy of the receipt(s) for all payment(s) made to the Institute?	Yes. On full payment being made, an E-receipt will be automatically forwarded to your email account for reference.
20.	Can invoice(s)/receipt(s) be issued under the company name?	As per the regulations provided by the Customs Department, the Institute will only issue any invoices and/or receipts under the individual’s and not the name of a company. However, please be advised on the following: Member A member can deduct a subscription paid from your income tax (if no reimbursement from the company). Company A company may reimburse their employee however they would not be able to claim input tax under SST. However, the company can show this as an expense in their Profit & Loss account and this is an allowable expense under income tax.

Transfer of Membership

No.	Questions	Answers
21.	Is my membership transferrable?	Yes. You can apply to transfer your membership across nine divisions of CGI provided you are ordinarily resident in that divisional territory. A member should send a written request of membership transfer to the Institute and provide the correspondence address of the residential country, which should be one of the divisions of CGI. Upon receipt of the request, the Institute will arrange the transfer of your membership with the other division accordingly.

Re-election to Membership

No.	Questions	Answers
22.	I am a former member/graduate of the Institute, what are the procedures and fees for re-election to membership/ graduateship?	Lapsed Members/Graduates for a period three years and above are required to apply for re-election to their membership and remit the outstanding payments together with the re-election fee. You will also be required to obtain a specific number of CPD hours by attending any seminars/workshops organised by Institute or any professional bodies. Seminars/workshops attended for the last twenty-four months are also accepted.

Retired membership

No.	Questions	Answers
23.	I am now retired, is there a reduced rate offered to retirees?	Yes, the Institute does offer a reduced rate for members who are fully retired. Please refer to the link below: http://www.maicsa.org.my/resources/members/forms/downloadable-forms-for-members/application-form-for-retired-membership
24.	My application for retired membership was approved by the Membership Committee, but I have just returned to employment. Am I still eligible for such rate?	You should inform the Institute immediately of any change in circumstances which may affect your entitlement of the retired fee. Such members may no longer be eligible to the retired category and required to pay the subscription at full rate.

Membership / Graduateship Resignation

No.	Questions	Answers
25.	If I would like to resign from membership/graduateship, what should I do?	Members/Graduates who intend to resign from the Institute should email to members@maicsa.org.my. All resigned members must return the original certificates of the Institute. As a lapsed member, you must not describe yourself as a Chartered Secretary, use the designatory letters or use your MAICSA membership number for any purpose.

Membership / Graduateship Certificate

No.	Questions	Answers
26.	What should I do if I lose my membership/ graduateship certificate?	Members/ Graduates who have lost their membership/graduateship certificate are required to submit a form to request for a replacement certificate. You may download the form via the link below: http://www.maicsa.org.my/resources/members/forms/downloadable-forms-for-members/application-forms-for-replacement-certificate

LMS (Learning Management System)

No.	Questions	Answers
27.	As a member of the Institute, will I be able to get access to the Learning Management System (LMS)?	The Learning Management System (LMS) is offered to students only. Students who receive the Graduateship grade will not be able to access the LMS as these services will be terminated as soon as they move to the next level as Graduates.

Job Placement Service

No.	Questions	Answers
28.	I wish to advertise on vacancy, how do I go about it?	Please refer to the link below: http://www.maicsa.org.my/career-opportunities/job-placement-service

Professional Insurance Indemnity (PII)

No.

Questions

Answers

29.

Does MAICSA provide any PII to a Company Secretary?

The Institute will continue to arrange for Professional Indemnity Insurance for all members on an optional basis.

The contact details are as below:

Chubb Insurance Malaysia Berhad

1.	General Line	:	+603-2058 3000
2.	Mr. Fahmi	:	+603-2058 3327
3.	Ms. Muhaini	:	+603-2058 3511
	Email address	:	muhaini.musa@chubb.com

QBE Insurance (M) Berhad

1.	Ms. Stephanie Tan	:	+603-2024 8021
	Email address	:	stephanie.tan@qbe.com.my
2.	Ms Deidre	:	+603-7871 8616
	Email address	:	deidre.nair@qbe.com.my

Great Eastern General Insurance (M) Berhad

1.	Ms Looi Mai Wan	:	+603-4259 7992
	Email address	:	mwlooi@greateasterngeneral.com
2.	Mr Foong Chee Seng	:	+603-4259 7893
	Email address	:	FoongCheeSeng@greateasterngeneral.com
3.	Mr Ngai Chee Keong	:	+603-4259 7826
	Email address	:	NgaiCheeKeong@greateasterngeneral.com

MAICSA Interactive

No.

Questions

Answers

30.

I have forgotten my password how do I go about it?

To retrieve your MAICSA Interactive password, visit http://www.maicsa.org.my/sys/user/interactive-retrieve-password and please do the following:

1.	Type in your registration number and valid e-mail address in accordance with the information furnished upon registration at MAICSA Interactive.
2.	Click 'Submit'
3.	Your user ID and password will automatically be sent to your e-mail address registered at MAICSA Interactive.

Should you have any difficulties, please e-mail us at webmaster@maicsa.org.my for assistance.

Corporate Benefits and Privileges

No.	Questions	Answers
31.	What are the corporate benefits and privileges you will be entitled to as a member of MAICSA?	The Institute has engaged with organisations to offer Members’ Rate as benefits and privileges to MAICSA members. To know more about these benefits and privileges, please click here.